CRM, CRM Practices Blog TeamJanuary 25, 2022

Proper Practices For CRM Data Management

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Proper Practices For CRM Data Management

In this article, we will discuss proper practices for CRM data management.

CRM stands for customer relationship management, which includes customer management and management of information related to the customer. 

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Continue reading to know more about the topic.

CRM Data Management Best Practices

Ensure the Existing Data Is Clean and Up to Date

CRM data should be clean and up to date, because it is the single source of truth. So, it is necessary that the data in CRM should be clean and up to date.

If you find any incorrect or outdated information, then you should update the same.

Prepare a Data Management Plan

In order to manage your CRM data efficiently, it is recommended to prepare a comprehensive data management plan.

The plan must contain detailed steps for data cleansing, archiving, and purging. Also, it should include the process of using standard naming conventions for entities.

A data management plan will help you in doing proper CRM data management without any delay or confusion. 

Make sure that your plan is approved by the company executives before going ahead with the implementation process.

Use Standard Naming Conventions For Entities

Using standardized naming conventions for entities is another important best practice for CRM data management. 

As we know, each and every entity in CRM has an identifier called a name or display name. This identifier must be unique across all entities in CRM as well as in related systems like ERP or other applications. 

So, when you use standardized naming conventions, then it becomes easy to identify these entities. 

Validate and Enrich the Lead Data As It Comes In

As the data comes in, whether it is from the website or from any other channel, it is important to validate and enrich it.

Using the standard naming conventions you can easily identify the contact or lead. And then update it with the necessary information in CRM. 

For example, if a lead comes into your CRM system and its name is John Smith, then you can directly update his name as John Smith in CRM. Likewise, you can also update his email id, phone number, etc/ 

This whole process will help you in achieving proper CRM data management.

Automate as Much as You Can

Automating tasks will help you in reducing manual efforts. 

This will also help you in saving time and improving the overall process of CRM data management. 

In order to automate the task, you can use tools like Data Quality Management or Information 

As a best practice for CRM data management, it is important to use a quality information lifecycle management tool for archiving all the data in one place.

The Need to Invest in CRM for Your Business Now

There are many benefits of investing in CRM for your business. 

Using a CRM system will help you in managing your customer data easily and without any hassle. It will also help you in improving your sales and customer service. 

In order to achieve these goals, you need to make a proper investment. And that is where the role of CRMs comes into the picture. 

There are many CRM systems available in the market, which you can use to manage your customer data. 

These systems will help you in managing all customer-related information from a single source of truth.