CRM Michael TaylorMay 16, 2015

The Advantages of CRM

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The Advantages of CRM

The advantages of CRM mechanisms emanate from their ability to aid individuals in their efforts to track customers and their activities, this then allowing for the deployment of more efficient and specifically targeted marketing strategies.

Typically deployed via software designed to collect and process information, CRM systems, when utilized properly should bring about an improvement in relations between a business and its customers.

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All businesses, big and small, can and have benefited from the implementation of CRM strategies.

The Advantages of CRM

Customer Relations

CRM systems allow companies to collect organize and manage customer information; and in this regard they allow business quick access to data relating to the purchasing habits and preferences of their customers, data that can prove useful in better understanding the needs and desires of these customers.

As such businesses are better equipped to service the needs of their customers, such improvements in customer service leading to better relations between a business and its clients. With the proper use of CRM strategies allowing business to efficiently satisfy their customers, an improvement in customer relations tends to bring about an improvement in sales, with satisfied customers more than likely to become repeat buyers, possibly even suggesting the services of a given business to their friends and family.


CRM emphasizes the collection and management of information. This is information that can prove quite useful to business owners and the various departments they manage, especially in the arena of marketing. It is with such information that companies can craft marketing strategies primarily designed to target specific consumers basing on their purchasing behaviors.

Such marketing strategies, capable of accurately appealing to a specific facet of the market in a timely manner tend to deliver phenomenal results because they are developed with precise knowledge about customers and those elements that best appeal to them.

A sales team equipped with information gathered and processed via CRM systems can never go wrong.

Increased Revenue

The right CRM strategy will enable a business of any size to increase its revenue by a substantial amount, and the rationale behind this is fairly straight forward. CRM will allow a given business to deploy the most efficient marketing campaigns possible in the most effective manner, marketing campaigns crafted with client habits in mind and which, by reaching the target market, are more than likely to attract new customers even while converting the old ones into repeat buyers.

Such a shift can only have a positive impact on a business’ profit margins and overall success.

Up Selling and Cross-Selling

CRM Systems will allow a company to maximize up selling (a practice that involves giving customers premium products that fall under the same category as their purchase) even while facilitating cross-selling (where customers are proffered complimentary products).

Up selling and cross selling is typically achieved through interactions with clients that allow a business to better understand their needs, wants, desires and purchase patterns. However such interactions are rendered irrelevant by the availability of customer information collected using CRM programs, customer information accessible to the different departments and which can prove useful when it comes to spotting opportunities for up selling and cross selling.

Internal Communication

CRM strategies will optimize communication within a company. CRM encourages and enables the creation and development of communication channels and protocols where there were none, even while improving pre-existing communication mechanisms.

If deployed appropriately, CRM should allow the different facets of a given organization, the various departments and employees easy access to the same data, in this way allowing the different areas of a business to operate more effectively. And with such improvements in inter-department coordination, customers are bound to experience an improvement in services as well as levels of satisfaction.

Efficient Management Decisions

The presence of CRM tends to improve the efficiency and expediency of management decisions. CRM systems not only allow department heads and administrators access to the sort of information they require to analyze situations accurately but they are enabled to make the best decisions possible in the shortest amount of time because they are supported by real-time reporting from the various teams involved in the operations of a business.

Time Management

CRM will optimize the operational efforts of a business, ensuring that staff manage their time more efficiently by availing them the necessary tools to not only follow up on their activities but to send automated alerts in the event of important actions.

Automated Analytics/Reporting

It doesn’t really matter how big or small your business is; more often than not you will not find the time to track or even analyze your clients’ buying habits. You might track the activities of a few, but most clients will probably slip through the cracks.

This is the beauty of CRM systems, which essentially thrive on executing this very task. CRM systems store information in a single location, allowing one automated access to a diverse offering of reports regarding the goods and services being sold as well as those customers purchasing them. Information such as this can prove crucial to building a clear picture of one’s sales operations, the presence of weaknesses, the performance of employees etc.

CRMs provide the sort of analytic and reporting service one will struggle to accomplish using standalone systems.

Administrative Support

CRM systems will execute the sort of mundane yet important tasks that must be carried out; from scheduling appointments to tracking follow-ups, CRM mechanisms provide the sort of support to managers typically accomplished by a team of employees.


CRM emphasizes organization. Business and disorganization are often synonymous with one another, and for very good reasons. Most businesses are often juggling so many tasks and operations that collecting the necessary information from customers can often become an unnecessary burden, let alone organizing it all into manner where it can prove useful.

CRM will not only automatically collect but organize data in such a way as to simplify the retrieval process, eliminating the hassle of searching through mountains of papers and folders.

Even the best CRM are bound to attract some resistance; for all the hullaballoo swirling around them, CRM systems are not without their complications, sometimes difficult to master and many times proving costly especially in the arena of maintenance. However, more often than not the advantages of CRM will outweigh the complexities, the best CRM strategies bringing control, organization and focus to a business.